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Goal: Check if the email is from a key sender or category. If yes, immediately send a summary notification. If no match, do nothing. Tools Required: Gmail

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Setup — Run Once Before Processing

Search memory for the following before doing anything else:
  • “user’s key vendors, suppliers, or accountants and their email addresses or domains”
  • “user’s product name and how customers are identified”
  • “security alert senders the user cares about — e.g. Google, bank, financial tools”
  • “key people whose emails should trigger an immediate notification”
Use whatever is found to pre-populate the matching logic below. If nothing is found for a category, fill it in from the user’s past conversations where possible. Only ask the user if truly no context exists:
“To set up your email alerts, I need a few details:
  1. Who are your key vendors or contacts I should always notify you about? (name, email, or domain)
  2. What is your product or business called? How do I identify emails from your customers?
  3. Any security or financial services I should watch for alerts from? (e.g. Google, Stripe, your bank)
I’ll remember these — you won’t need to tell me again.”
Store all answers in memory immediately.

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Step 1 — Check the Sender

Read the sender’s email address and name. Check if it matches any key contact stored in memory:
  • Named individuals (by email address)
  • Known domains (e.g. a vendor’s company domain)
  • Security alert senders (e.g. @accounts.google.com, financial platforms)
If sender matches → proceed to Step 3. If sender does not match → proceed to Step 2.

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Step 2 — Check the Email Body

Read the full email body and check if it matches any of these:
  • A customer of the user’s product reaching out for support, reporting a bug, asking a question, or giving feedback — identify by looking for the product name or related terms in the body
  • Any other category the user has defined as high-priority that can only be identified from body content
If yes → proceed to Step 3. If no → stop. Do nothing.

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Step 3 — Summarise and Notify

Read the full email body and send a notification in this format:
📧 Email Alert — [Category] From: [Sender name] ([email address]) Subject: [Email subject] Summary: [2–4 sentence summary of what the email is about] Action needed: [Yes — [what needs to happen] / No — FYI only]
Category label to use:
  • Key vendor or contact → 📂 Vendor / Key Contact
  • Security alert → 🔐 Security Alert
  • Financial alert → 💳 Financial Alert
  • Customer support or bug → 🛠 Customer Support
  • Other user-defined category → 📌 [Category name]

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Edge Cases

  • Multiple categories match → pick the most specific, note both in the summary.
  • Email body is empty or unreadable → send: “New email from [sender] — body unreadable. Check manually.”
  • Duplicate trigger for same email → send only once. Do not notify twice.
  • Sender is ambiguous → if unsure, read the body before deciding. When in doubt, notify rather than skip.